Minimum Qualification Requirements:
• Grade 12 / Matric
• Diploma or equivalent qualification in Secretarial Studies, Office Administration, Business
Administration, Executive Assistance or a related field.
• A relevant higher qualification will be an advantage.
Experience:
• Minimum 5 years’ relevant experience in secretarial, executive assistance or office
administration.
• 6 - 8 years’ relevant experience will be advantageous.
• Experience providing administrative support to senior management, executives or a statutory/public
sector organisation will be an advantage.
• Experience in meeting coordination, minute-taking, diary management and records administration.
Knowledge and Skills:
The successful candidate should have:
• Excellent organisational and administrative skills
• Strong written and verbal communication skills
• Excellent diary, meeting and time-management skills
• Strong minute-taking and document preparation skills
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Good records and document management skills
• Ability to coordinate meetings, travel arrangements and events
• Ability to manage multiple priorities and work under pressure
• Strong attention to detail and accuracy
• Good interpersonal and stakeholder engagement skills
• Ability to exercise discretion and maintain confidentiality
• Professional telephone and correspondence management skills
• Good problem-solving and follow-up skills
• Ability to work independently and take initiative
• Good understanding of office administration and organisational procedures
Key Competencies
• Executive and administrative support
• Planning and organising
• Communication
• Customer and stakeholder service
• Attention to detail
• Confidentiality and discretion
• Time management
• Meeting and diary management
• Record keeping
• Problem solving
• Professionalism and integrity
Employment and Screening Requirements
By submitting an application for the position of Executive Assistant to the Registrar at SACPLAN, you consent
to the processing of your personal information for recruitment and selection purposes. The recruitment and
selection process may include screening and verification of qualifications, employment history, references,
identity and other relevant information, as well as competency assessments where applicable. The successful
candidate will be required to enter into an employment contract and performance agreement and to disclose
any relevant personal interests in accordance with SACPLAN's applicable policies and governance
requirements.